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As a Mac user, you may already know that Apple’s calendar app is great for basic functions like scheduling meetings and appointments. However, it can be limiting in terms of advanced functions and integrations with other apps. Luckily, there are a number of online calendar tools available for Mac that can help you stay organized and boost your productivity.
In this article, we’ll be reviewing and comparing the best 7 online calendar tools for Mac. We’ll cover the pros and cons of each tool, as well as their features, pricing, and ease of use. We’ve done the research so you can find the best tool that suits your needs. Let’s get started!
Video Tutorial:
What is an Online Calendar Tool?
An online calendar tool is a software that allows you to manage your schedule, appointments, and events in one place. Unlike traditional paper calendars, online calendar tools can be accessed from any device with an internet connection, including your Mac, smartphone, or tablet. This makes it easy to keep your schedule organized, share it with others, and stay on top of your commitments.
Top 7 Online Calendar Tools for Mac
1. Google Calendar
Google Calendar is a free online calendar that offers a wide range of features, including syncing with other Google apps like Gmail and Google Meet. You can easily create events, set reminders, and invite others to join your calendar. One of the biggest benefits of Google Calendar is its integration with other Google apps, which makes it a great choice if you use Gmail and other Google services extensively. It also has a mobile app for easy access on the go.
Pros:
- Free
- Easy to use
- Integrates with other Google apps
Cons:
- May not have all the advanced features some users need
- Limited customization options
2. Apple Calendar
Apple Calendar is the default calendar app that comes with your Mac, iPhone, and iPad. It offers basic features like creating events and sending invitations, and syncs with other Apple apps like iCloud. It also integrates with Siri, so you can use voice commands to create events and reminders. One of the benefits of Apple Calendar is its seamless integration with other Apple products.
Pros:
- Comes pre-installed on all Apple devices
- Easy to use
- Integrates with other Apple apps and Siri
Cons:
- May not have all the advanced features some users need
- Not as customizable as other tools
3. Cozi
Cozi is a family-oriented online calendar that allows you to share your schedule with family members and get reminders for appointments and events. It also offers a to-do list feature and a grocery list, making it a great choice for busy families. Cozi has a mobile app for easy access on the go.
Pros:
- Great for families
- Includes to-do list and grocery list features
- Easy to use
Cons:
- Not as customizable as other tools
- Limited integration with other apps
4. Woven
Woven is an intelligent scheduling tool that uses AI technology to help you schedule meetings and events more efficiently. It integrates with your calendar and offers features like scheduling templates, calendar analytics, and group scheduling. Woven also offers a mobile app for on-the-go access.
Pros:
- Uses AI technology to make scheduling easier
- Includes scheduling templates and calendar analytics
- Great for group scheduling
Cons:
- Pricing may be too high for some users
- Not as customizable as other tools
5. Trello
Trello is a project management tool that includes a calendar feature for scheduling appointments and deadlines. It’s great for team collaboration and offers features like task assignments, checklists, and integrations with other apps like Slack and Google Drive. Trello also has a mobile app for easy access on the go.
Pros:
- Great for team collaboration
- Offers task management features
- Integrates with other apps
Cons:
- May not be suitable for individual use
- Not as customizable as other tools
6. Fantastical
Fantastical is a popular calendar app for Mac that offers a range of features including natural language input, customizable views, and support for multiple calendars. It also integrates with other apps like iCloud and Google, making it easy to sync your schedule across devices. Fantastical has a mobile app for easy access on the go.
Pros:
- Natural language input makes scheduling easy
- Customizable views
- Supports multiple calendars
Cons:
- Pricing may be too high for some users
- May have a steeper learning curve than other tools
7. Any.do
Any.do is a to-do list app that includes a calendar feature for scheduling appointments and events. It offers features like checklists, calendar reminders, and integration with other apps like Google Maps and Dropbox. Any.do also has a mobile app for easy access on the go.
Pros:
- Great for to-do lists and calendars
- Includes calendar reminders and integrations with other apps
- Easy to use
Cons:
- May not be suitable for users who need advanced scheduling features
- Limited customization options
Comprehensive Comparison of Each Software
| Software | Free Trial | Price | Ease-of-Use | Value for Money |
|---|---|---|---|---|
| Google Calendar | No | Free | Easy | Good |
| Apple Calendar | N/A | Comes pre-installed | Easy | Good |
| Cozi | 30-day free trial | $29.99/year | Easy | Good |
| Woven | Yes, 21 days | $15/month or $144/year | Easy | Average |
| Trello | Free | $9.99/user/month or $119.88/user/year | Moderate | Average |
| Fantastical | Yes, 14 days | $4.99/month or $39.99/year | Moderate | Good |
| Any.do | Free | $2.99/month or $26.99/year | Easy | Good |
Our Thoughts on Online Calendar Tools
As you can see, there are a wide variety of online calendar tools available for Mac users. Each tool has its own strengths and weaknesses, so it’s important to consider your own needs and preferences when choosing the best tool for you. If you’re a heavy user of Google apps, Google Calendar might be the best option for you. If you need a tool that’s great for families, Cozi is a great choice. Fantastical is a good option for users who need natural language input and advanced viewing options.
Ultimately, the best online calendar tool for you will depend on your needs and how you prefer to stay organized. It’s worth trying out a few different options to see what works best for you.
FAQs
Q1: How Can I Sync My Online Calendar with My Mac?
A: To sync your online calendar with your Mac, you can use the calendar app that comes pre-installed on your Mac. Simply go to "System Preferences" and click on "Internet Accounts." From there, you can add your Google, iCloud, or other online calendar account and sync it with your Mac calendar.
Q2: Can Online Calendar Tools Be Used on Multiple Devices?
A: Yes, most online calendar tools can be accessed from any device with an internet connection. Simply sign in to your account from your Mac, phone, tablet, or any other device to access your calendar.
Q3: Can I Share My Online Calendar with Other People?
A: Yes, most online calendar tools allow you to share your calendar with others. You can choose which events to share and who to share them with, and your collaborators can view and edit the events. Some tools like Cozi are specifically designed for family sharing.
Q4: Are Online Calendar Tools Secure?
A: Yes, most online calendar tools offer secure access and data encryption to protect your information. However, it’s always a good idea to use a strong, unique password and enable two-factor authentication to further enhance your security.
Q5: Can Online Calendar Tools Integrate with Other Apps?
A: Yes, many online calendar tools can integrate with other apps to enhance their functionality. For example, Google Calendar can integrate with Gmail and other Google apps, while Trello can integrate with Slack and other project management tools.
In Conclusion
An online calendar tool is an essential tool for staying organized and boosting productivity. Whether you’re a busy professional, a student, or a stay-at-home parent, a good calendar tool can help you stay on top of your commitments and make the most of your time. We hope this article has helped you find the best online calendar tool for your needs. Happy scheduling!